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New gallery creation wizard

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Overview

A gallery is where you store and share photos with your clients. Each gallery has a unique URL, can be password protected, and can hold an unlimited number of photos (within your chosen plan). Creating a gallery is free. You only pay when you want to activate it.

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Step by step

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1. Go to the dashboard

Instructions:
  1. Log in to your PixDeliver account
  2. You’ll be redirected automatically to the Dashboard
  3. Click the Galleries section in the menu
Result: You’ll see an overview of your galleries. Instructions:
  1. On the Galleries page, click the Create gallery button

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3. Fill in the basic information

Instructions:
  1. Gallery name - Enter a descriptive name (for example, “Anna and Tomasz’s Wedding” or “Kowalski Family Session”)
    • It will be visible to your clients
    • Up to 100 characters
  2. Slug (URL) - Enter a short, friendly address (for example, “wesele-anna-tomasz”)
    • Only lowercase letters, digits, and hyphens
    • No accented characters
    • It will be part of the gallery link
    • Example: pixdeliver.com/g/wesele-anna-tomasz
  3. Description (optional) - Add a short description of the gallery
    • Visible to clients on the gallery page
    • You can include the session date, instructions, or any extra information
Result: The basic gallery information is filled in.
A good slug:
  • Describes the content (wesele-kowalskich, sesja-noworodkowa-maj-2024)
  • Can be generated automatically using the button next to the “Slug” field
  • Is unique within your account

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AI-generated description (optional)

Not sure what to write in the description? Next to the Description field you’ll find a Generate with AI button. Instructions:
  1. Click Generate with AI
  2. (Optional) enter a short description of the session or use one of the ready-made suggestions (such as wedding, newborn session, or portrait)
  3. Click Generate — you’ll get 3 suggested descriptions
  4. Choose the one you like and click Use selected
  5. If needed, click Generate again to get a new set of suggestions
Result: The selected description is added to the gallery’s description field. You can edit it however you like before saving.
The AI builds a suggestion based on the gallery name and your short description — always review and refine the text before publishing. You’ll find the same feature later in the gallery settings (if a description already exists, the Replace button swaps out the current text).

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4. Set up password protection (optional)

Instructions:
  1. Check the Protect gallery with a password option
  2. In the Password field, enter the password you want for the gallery
  3. Confirm the password in the Confirm password field
Result: The gallery will require clients to enter a password before they can view the photos.
When is a password worth using?
  • Intimate or sensitive sessions (such as boudoir or maternity)
  • Weddings, where you want to limit access to guests
  • Business sessions with confidential material
  • When a client requires extra privacy
You can change or remove the password later in the gallery settings. Remember to share the password with your clients along with the gallery link. If you want to keep everything fully confidential, it’s a good idea to share the link and the password through separate channels — for example, the link by email and the password by text message.

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5. Choose how photos are delivered (optional)

By default, a gallery is free — clients download the originals. If you want to sell photos, choose a paid mode (purchase of the entire gallery or individual photos) in the Delivery and sales section. You can also set the delivery mode later in the gallery settings.
A complete guide to paid modes, watermarks, and pricing: Selling galleries.
Instructions:
  1. Review all the information you entered
  2. Click the Create gallery button
Result: The gallery will be created and will appear in your gallery list.
Technically, every gallery can have one of three statuses:

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Unpaid

  • The gallery has been created but not yet activated
  • The gallery is NOT available publicly
  • The link doesn’t work for clients
  • No charges are applied

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Active

  • The gallery has been paid for and is active
  • The photos are publicly available via the link
  • Clients can browse and download photos
  • The gallery is valid for 1 year from the payment date
  • Statistics for views and downloads are displayed

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Expired

  • A year has passed since the gallery was activated
  • The gallery is no longer available publicly
  • You can renew it (extend it for another year)
  • 14 days after expiration, the gallery may be deleted
Trial period: You can create galleries, upload photos, and test all the features for free. You only pay when you want to share a gallery with clients.
Once you’ve created a gallery, you have a few options:

Upload photos

Add photos to the gallery

Edit settings

Change the name, slug, or password

Pay for the gallery

Activate the gallery and share it with clients

Organize photos

Set the order and the cover photo

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A typical workflow

  1. Create the gallery - Give it a name and a slug
  2. Upload photos - Upload all the photos from the session
  3. Organize the photos - Set the order and choose a cover photo
  4. Review the gallery - Make sure everything looks good
  5. Pay for the gallery - Choose a plan and pay for the gallery
  6. Share with clients - Send the link (and the password, if set)

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Limits and requirements

  • Minimum: 3 characters
  • Maximum: 100 characters
  • May contain: letters (accented characters OK), digits, spaces, punctuation
  • Must be unique within your account

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Slug (URL)

  • Minimum: 3 characters
  • Maximum: 100 characters
  • Only: lowercase letters (a-z), digits (0-9), hyphens (-)
  • No: spaces, accented characters, special characters
  • Must be unique within your account
  • Valid example: wesele-ania-2024
  • Invalid example: Wesele Ani_2024
  • Minimum: 4 characters
  • Maximum: 50 characters
  • May contain any characters
  • Case sensitive

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Tips and best practices

✅ Recommended:
  • Use descriptive gallery names that include your clients’ names or the session type
  • Create slugs without dates if the gallery is meant to be “timeless”
  • Add a description with instructions for the client (for example, “Download your favorite photos” or “Pick 10 photos for the album”)
  • Set a password for sensitive sessions
  • Create the gallery before the session (you can fill in the details in advance)
  • Group galleries by client or session type
❌ Avoid:
  • Using generic names like “Gallery 1”, “Test”, or “New”
  • Slugs that are too long or complicated
  • Using accented characters in the slug (replace: ą→a, ę→e, ś→s, etc.)
  • Creating galleries without a plan (think about naming first)
  • Using the same password for every gallery

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Troubleshooting

Problem: The slug is already taken. Solution:
  • Add numbers or a date (for example, wesele-kowalskich-2024)
  • Add a month (for example, sesja-rodzinna-maj)
  • Use a fuller name (for example, wesele-anna-tomasz-warszawa)
Problem: I can’t use accented characters in the slug. Solution: This is a technical URL limitation. Replace accented characters:
  • ą → a, ć → c, ę → e, ł → l, ń → n
  • ó → o, ś → s, ź/ż → z
  • Example: “Sesja Świąteczna” → “sesja-swiateczna”
Problem: I forgot the gallery password. Solution:
  1. Go to the gallery settings
  2. In the “Password” section you can view the current password or change it
  3. Save the new password and share it with your clients
Problem: The gallery isn’t showing up after I created it. Solution:
  • Check the gallery status - if it’s “Unpaid”, the gallery isn’t available publicly yet
  • You need to pay for the gallery first before it’s available to clients
  • See: Plans and pricing

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Weddings

  • Name: “Anna and Tomasz’s Wedding”
  • Slug: wesele-anna-tomasz
  • Description: “Our shared moments from June 15, 2024. Download your favorite photos!”

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Family sessions

  • Name: “Kowalski Family Session - Autumn 2024”
  • Slug: rodzina-kowalskich-jesien
  • Description: “A beautiful autumn session in the park. We hope you enjoy the photos as much as we enjoyed the session!”

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Maternity sessions

  • Name: “Maternity Session - Ania”
  • Slug: ciazowa-ania-maj2024
  • Password: ania2024 (for privacy)
  • Description: “A special time of waiting for the little one”

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Events

  • Name: “Tech Summit Conference 2024”
  • Slug: tech-summit-2024
  • Description: “Photos from the Tech Summit conference. Find yourself in the photos!”