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Selection request creation form
List of selection requests in a gallery

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Overview

Selection forms let your clients pick their favorite photos directly from a gallery. This is the perfect solution when a client needs to choose a specific number of photos (for example, for an album, frames, or printing) or point out their favorite shots. Key features:
  • Clients pick photos with a simple selection (a click)
  • You can set the form’s title and description
  • An optional selection expiration date
  • Collect the client’s name and email
  • Instant notification of a new submission
  • A full preview of the selected photos

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When should you use photo selections?

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Ideal use cases:

Choosing for an album:
  • The client has 300 wedding photos, but the album only fits 80
  • “Choose your 80 favorite photos for the wedding album”
Choosing for printing:
  • A family session — the client wants to pick 10 photos for frames
  • “Choose 10 photos to print at 30×40 cm”
The client’s favorites:
  • You want to know which photos the client liked most
  • “Choose your 20 favorite photos from the session”
Photos for retouching:
  • You offer advanced retouching of a few photos
  • “Choose 5 photos for professional retouching”
Portfolio publication:
  • You ask the client for consent to publish specific photos
  • “Mark the photos I may publish in my portfolio”

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Step by step

Instructions:
  1. Sign in to PixDeliver
  2. Go to the Dashboard
  3. Open the gallery you want to create a selection request for
  4. The gallery must be active (paid)
Result: You’re in the gallery view.

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2. Go to the Selection requests section

Instructions:
  1. In the gallery menu, find the Selection requests tab
  2. Click it to go to the list of selection requests
  3. You’ll see a list of existing selection requests (if there are any) or a button to create a new one
Result: You’re in the selection request management section.

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3. Create a new selection request

Instructions:
  1. Click the Create selection request or New selection request button
  2. The selection request creation form opens
Result: You see a form with fields to fill in.

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4. Fill in the selection request details

Instructions:
  1. Selection title - Enter a descriptive name
    • Example: “Choosing photos for the wedding album”
    • Example: “Your favorite 10 photos”
    • It will be visible to the client
  2. Description - Add instructions for the client
    • Example: “Choose up to 80 photos you’d like to have in the wedding album”
    • Example: “Mark 10 photos that I’ll print at 30×40 cm”
    • Explain what the client should do
  3. Expiration date (optional)
    • Set a deadline by which the client should choose their photos
    • Example: 2 weeks from today
    • Leave it blank if there’s no deadline
  4. Status - Mark it as Active
    • Active = clients can fill in the form
    • Inactive = the form is disabled (used later)
  5. Click Create selection request
Result: The selection request is created and you get a unique link to it.
A good selection description:
  • Clearly state the number of photos (for example, “Choose up to 10 photos”)
  • Explain the purpose (for an album, printing, retouching)
  • Add a deadline (if it matters): “Please choose by June 15”
  • Use a friendly tone: “Choose your favorite photos 💕“

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Selection examples

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Example 1: Wedding album

Title: Choosing photos for the wedding album

Description:
Hello dear Anna and Tomek!

It's time to choose photos for your wedding album 💍

The album fits 80 photos. Pick your favorite moments from this special day!

Selection deadline: May 31, 2024

Once you've marked your photos, fill in your names and click "Send selection".

Expiration date: 2024-05-31
Status: Active

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Example 2: Choosing for retouching

Title: Photos for advanced retouching

Description:
Hi Kasia!

Choose 5 photos that we'll give a professional retouch (skin smoothing, color correction, removing blemishes).

Mark your favorites and submit the form.

You'll receive the retouched photos within 5 business days.

Expiration date: None
Status: Active

Title: Consent to publish in portfolio

Description:
Hello!

I really enjoyed working with you and I'm proud of the photos we created.

Could I publish some of them in my portfolio? Mark the photos you consent to having published.

Of course, if you'd rather keep all the photos completely private, simply don't mark any — I fully understand!

Thank you!

Expiration date: None
Status: Active

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Selection settings

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Selection title

  • Length: 5-100 characters
  • Content: A descriptive name, visible to the client
  • Examples: “Choosing for the album”, “Your top 10”, “Photos to print”

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Selection description

  • Length: Up to 1000 characters
  • Content: Detailed instructions, the purpose, the deadline
  • Formatting: Use blank lines for readability (Enter = a new line)
  • Tone: Friendly, encouraging, clear

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Expiration date

An optional feature - when to use it:
  • ✅ When you have a deadline for producing the album
  • ✅ When you want to motivate the client to decide faster
  • ✅ When the service is time-limited
When not to set it:
  • ❌ When the client needs more time to think it over
  • ❌ When there’s no specific deadline
  • ❌ For archival galleries
What happens after it expires:
  • The form becomes unavailable
  • The client sees the message: “This selection has expired”
  • You can extend the expiration date in the settings

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Active/inactive status

Active:
  • Clients can fill in the form
  • The selection link works
  • New submissions are collected
Inactive:
  • The form is disabled
  • The link leads to the message “Selection inactive”
  • No new selection can be submitted
  • Useful once you’ve collected all the submissions you need

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Editing a selection request

You can edit a selection request at any time. Instructions:
  1. Go to the Selection requests section in the gallery
  2. Find the selection request in the list
  3. Click Edit or the pencil icon
  4. Update the fields you want:
    • Title
    • Description
    • Expiration date
    • Status
  5. Click Save changes
Result: Changes take effect immediately. Clients will see the updated information.
Note: If you change the description after some clients have already filled in the form, they won’t be automatically notified of the changes.

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Deleting a selection request

You can delete a selection request along with all of its submissions. Instructions:
  1. Go to the Selection requests section
  2. Find the selection request to delete
  3. Click Delete or the trash icon
  4. Confirm the deletion
Result: The selection request and all submissions are permanently deleted.
This action is irreversible! Before deleting, download the submissions or take a screenshot if you need to keep the data.
You can create multiple selection requests for the same gallery. Example scenarios: A wedding - different purposes:
  1. “Choosing for the album” - 80 photos
  2. “Photos for the parents” - 20 photos for the bride’s parents
  3. “Anniversary slideshow” - 30 photos for the presentation
A family session - different people:
  1. “Mom’s selection” - mom chooses her favorites
  2. “Dad’s selection” - dad chooses independently
  3. “Joint selection” - the final selection after discussion
Different stages:
  1. “First selection - broad” - choose 100 photos out of 500
  2. “Second selection - narrow” - choose the final 50 out of those 100

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Tips and best practices

✅ Recommended:
  • Use clear, specific instructions (“Choose 10 photos”, not “Choose a few”)
  • Explain the purpose of the selection (what the chosen photos will be used for)
  • Add a deadline if it matters
  • Use emotional, encouraging language
  • Test the form yourself before sending it to the client
  • Set the expiration date with a buffer (the client may need time)
  • Create separate selection requests for different purposes
  • Only activate a selection request once the gallery is ready
❌ Avoid:
  • Vague instructions (“Choose the photos you like”)
  • Deadlines that are too short (the client may not make it in time)
  • Creating selection requests before all the photos are uploaded
  • Changing the rules after sending the link to clients
  • Descriptions that are too long (the client won’t read them)
  • Using technical or jargon-heavy language

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Troubleshooting

Problem: I don’t see the “Create selection request” button Solution:
  • Check whether the gallery is active (paid)
  • Selection requests only work for active galleries
  • Pay for the gallery to unlock selection requests
Problem: The client says they can’t submit their selection Solution:
  1. Check the selection status - is it active?
  2. Check the expiration date - has it passed?
  3. Ask the client for a screenshot of the error
  4. Check whether the client marked any photos
  5. Make sure the client filled in their name and email
Problem: I created a selection request but don’t know how to send the link Solution:
  • See the next section: Sharing a selection
  • The selection link is generated automatically once you create it
Problem: I want to change the description after sending the link to clients Solution:
  • You can edit the description at any time
  • Changes take effect immediately
  • Clients who haven’t filled in the form yet will see the new description
  • Those who already submitted won’t be notified of the change

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Frequently asked questions

Can I limit the number of photos selected? There’s currently no technical limit. You have to ask the client in the description (for example, “Choose up to 10 photos”). Can a client fill in the form multiple times? Yes, a single client can send several submissions. You’ll see all of them in the submission management section. Does a selection request work for a password-protected gallery? Yes! The client first enters the gallery password and can then open the selection form. Can I see the client’s selection before they officially submit it? No. The client has to click “Send selection” for their selection to reach you. How long is the data stored? Submissions are stored for the entire validity period of the gallery (1 year) or until the selection/gallery is deleted.